SIMCHA’S EVENTS - PLANNING A WEDDING - INFO & GALLERY
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WEDDINGS

Packages

GET LOST IN THE MOMENTS

Your wedding should embody the adventure you both are about to share. No two weddings are the same, as no two couples are alike. Our expert wedding coordinators work closely with you leading up to your event, we’ll share ideas to enhance your vision and create a fluid timeline, all tailored to reflect your personalities and celebrate the beginning of your lives together.

When your day arrives, after months of tireless planning to ensure every detail is considered, it is easy to become engrossed by the needs of vendors and guests. This distracts from your sole responsibility during your weekend: to celebrate and enjoy the experience.

On your special day, dozens of people are working behind-the-scenes to bring your event to life. But you’ll be oblivious to the orchestrated chaos unfolding around you, since you have left the details to our expert wedding coordinators. Your priority: have as much fun as your guests and take in each unforgettable moment.

The following pages outline our wedding planning packages to help ensure you receive the perfect level of support for your needs. We are happy to answer questions and look forward to working with you.

FULL SERVICE PACKAGE

We offer full service wedding planning and design, assisting couples with all aspects of planning throughout their engagement.  Through close collaboration and personalized attention, clients are expertly guided through the maze of decisions that exceptional events demand – venue, catering, event design, entertainment, photography – until an ideal team is created.  Our extensive network of venues and service providers enables us to complement your specific needs. Our creative skills are enhanced by organizational expertise, which come together to save you time and money and to provide seamless execution on the big day.

This package is not managed within a projected number of hours and our wedding coordinators will guide you step-bystep through the entire event planning and design process.  The art is in the details – that’s the signature of a Simcha’s Event.

Services Include:

  • Making recommendations, attending and scheduling interview meetings for all vendors associated with the design and implementation of the wedding until the perfect team is in place.
  • Designing a wedding that is a reflection of the couple. Together we creatively design your tablescapes, linens, stationery, flowers, lighting and sound into a celebration that is uniquely yours.
  • Working with the venue’s Chef and catering manager to create a custom-designed menu.
  • Providing assistance and counsel with regard to budget.
  • Coordinating all aspects of your perfect wedding day. We develop customized and detailed timelines for your wedding for the bridal party, family and vendors.
  • Along with and event assistant, we are onsite with you from start to finish on your wedding day making sure that everything runs smoothly and effortlessly.

GUIDANCE PACKAGE

In order to know each intricate detail of your wedding, our services start six-to-eight months before your weekend. The Guidance Package is created for couples who feel comfortable planning a wedding on their own by selecting and hiring vendors, such as the venue, entertainment, production company, decor, photographer and videographer.  Of course, our expert wedding planner can give you some guidance with regard to what vendors to consider based on the look and feel that you envision.  After you select your vendors, our role is to step in and tie all the details together.

Four Key Meetings During the Planning Process:

We will lead you through the four most important planning meetings, so we can execute a successful event.

  • Itinerary Meeting: Meeting with you to coordinate all aspects of the day. From this meeting we develop a customized, detailed timeline for the event and coordinate the load-in schedule with all the vendors.
  • Menu Selection/Logistics: We meet with the venue or caterer to discuss the direction of the menu and start to review the logistics and set up needs for the evening.
  • Menu Tasting/ Floral Walk Through: We attend the tasting, provide counsel and document the menu selections and special requests.   Following the tasting, we invite the florist bring in a centerpiece and together we touch upon all related tabletop and décor items.
  • Entertainment: We have a meeting with the band or DJ to discuss timing flow and set up of the space to ensure everyone is aligned.

Leading Up to Your Weekend:

  • We provide you an event planning checklist so you know when you should be meeting with certain vendors and completing parts of the event planning process.
  • Our expert wedding coordinators review the venue or caterer’s Banquet Event Orders to ensure the agreed upon set up, timing, and catering needs are being fulfilled.
  • Draft and email itineraries for bridal party and family member. Send out detailed directives so vendors have a clear understanding of the itinerary that we put together.

During the Event Weekend, Simcha’s Events will:

  • Organize the wedding rehearsal to coordinate processional/recessional and discuss day of timeline with wedding party and family.
  • Arrive at the venue on the wedding day when bridesmaids are getting ready, to coordinate set-up with venue staff and vendors.
  • We will be accessible to clients’ throughout the event and stay until the end of the party. Set up place cards, programs, table candy, etc.
  • Distribute vendor payments and gratuities on your behalf.
  • Oversee the timeline during the event, working with the banquet director and band/DJ.
  • Collect gifts, envelopes and personal belongings; deliver them to the guest room or car.
  • Anticipate and resolve issues should they arise, serving as the point-of-contact for the venue’s staff and vendors to prevent you from being distracted during your celebration.

Hours of Support: 25 hours, including the event weekend

LIGHT GUIDANCE

Our services start two months before your wedding weekend. The Light Guidance Package is created for couples who want the added assurance that all the details they worked so hard to create will be managed to perfection.  Our amazing event planners will manage all logistics so you can completely relax and enjoy your wedding experience.  This support do not mean just showing up on the day of the event.  We will invest the time to ensure we understand each detail that is part of your vision, so that we can coordinate the day seamlessly.

Leading Up to Your Weekend:

  • We provide you an event planning checklist so you know when you should be meeting with certain vendors and completing parts of the event planning process.
  • Meet with you to discuss the itinerary and coordinate all aspects of the day. From this meeting we develop a customized, detailed timeline for the event and coordinate the load-in schedule with all the vendors.
  • Logistics meeting at the venue to discuss set up and timeline. Draft and email itineraries for bridal party and family member.
  • Send out detailed directives so vendors have a clear understanding of the itinerary that we put together.

During the Event Weekend, Simcha’s Events will:

  • Organize the wedding rehearsal to coordinate processional/recessional and discuss dayof timeline with wedding party and family.
  • Arrive at the venue on the wedding day when bridesmaids are getting ready, to coordinate set-up with venue staff and vendors.
  • Our wedding coordinator will be accessible to clients’ throughout the event and stay until the end of the party. Set up place cards, programs, table candy, etc.
  • Distribute vendor payments and gratuities on your behalf. Oversee the timeline during the event, working with the banquet director and band/DJ.
  • Collect gifts, envelopes and personal belongings; deliver them to the guest room or car.
  • Anticipate and resolve issues should they arise, serving as the point-of-contact for the venue’s staff and vendors to prevent you from being distracted during your celebration.

Hours of Support: 20 hours, including the event weekend

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